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Short description

How to work with ProTendering.

Using ProTendering for the procurement process from requirements document to tender evaluation is an efficient and user-friendly process. In conclusion, ProTendering is a powerful tool for automating and streamlining the procurement process, resulting in savings in both time and resources while improving the quality of procurement.

Step-by-step guide to using the system:

  1. Loading and extracting requirements:

    Log in to the ProTendering platform and navigate to the section to begin a new procurement process.

    Upload your requirement documents to the system. ProTendering will then digitize and extract the requirements from the documents.

    The system uses advanced algorithms to automate this process, shortening the time that would normally be required to manually read and extract claims.

  2. Review and validation of requirements:

    The extracted requirements are presented to the user in a ready-sorted form for review.

    The user can easily identify conflicting or unreasonable claims and flag them for further discussion with the claimant.

    ProTendering empowers the user to validate and control the process according to their needs and preferences.

  3. Creation of RFP (Request for Proposal):

    Once the requirements are processed and approved, the user can easily generate an RFP with the click of a button.

    The program automatically creates a spreadsheet format for the RFP in which bidders can fill out their bids.

  4. Evaluation of tenders:

    When the tenders come back in the same form as the RFP, ProTendering's advanced algorithm can instantly pinpoint the best tender according to the user's criteria.

    The user does not have to create their own formulas in the spreadsheet, which saves time and reduces the risk of errors.

    In addition, the user can sort and compare the offers according to various parameters to ensure that they choose the most beneficial solution for their organization.

  5. Improving outcome:

    By automating time-consuming manual work, the user's time is freed up to focus on improving the outcome of the purchasing process.

    ProTendering also enables the evaluation of more SHOULD requirements and FUNCTIONAL requirements, which leads to a better Total Cost of Ownership (TCO) for the organization.

The processen visualized


Start using ProTendering for better requirements management and tender evaluation.